Preamble to the Draft 2016 New Haven Promise Zone Memorandum of Understanding
DRAFT 2-12-16 – Edited down from MOU agreed to by Partners in December 2014
Memorandum of Understanding by and between the City of New Haven and Community Partners relating to the Implementation of the New Haven Promise Zone
This Memorandum of Understanding (MOU) expresses the intent of the signatories to join together to implement a Promise Zone initiative, as an integral part of the City of New Haven Transformation Plan, encompassing 20 neighborhoods within the City of New Haven that are home to the majority of low-income residents in our metropolitan area (Map 1). The Promise Zone has an overall poverty rate of 42.1%.
We the undersigned Partners in the Promise Zone initiative believe that New Haven is a community rich in the resources of its people, neighborhoods, and institutions, and we are committed to solving problems through innovation and partnership. The New Haven Promise Zone weaves together our strong base of initiatives underway and planned across our local economic and workforce development, education, health, housing, arts, and public safety sectors and will engage the whole community. At this point in time, we are confident in our ability to effectively capitalize on recent and imminent local and regional economic development. We also believe that under these conditions, with the guidance of a Collective Impact rubric, and the over-arching framework provided by the City of New Haven Transformation Plan, we can fundamentally change the ways we collaborate toward our goals for the benefit of all Promise Zone residents.
This effort requires that we achieve a vision of a more just and equitable New Haven with vibrant, healthy, and safe neighborhoods; educational achievement; and sustained economic opportunity for all residents.
The purpose of this MOU is to advance a robust partnership across these sectors—one representing the diverse voices and interests of Zone residents alongside those of local government, business and civic leaders—in order to guide and evaluate our work as we implement specific initiatives to change the trajectory of families and individuals in the Promise Zone.
Values. During the planning process that began in October 2014, we established shared values that are rooted in our commitment to creating equitable and just communities that provide opportunities, resources, and supports for Promise Zone families, children, and neighborhoods. The values guiding this effort include, but are not limited to:
All Partners share a vision for New Haven's future, and have developed a common understanding of the expected outcomes, challenges, strategies, and solutions;
All Partners agree to define together indicators of success and how to measure and report results;
Every Partner contributes its unique strengths and reinforces those of the other Partners;
Partners will communicate and make decisions using transparent continuous improvement and data-based methods;
Lead Partners will build a supportive and inclusive implementation infrastructure to develop all stakeholders’ ability to learn, succeed and contribute to shared results.
Our collaborative aims to strengthen and enhance our building network of evidence-based comprehensive practices for residents and businesses. These practices will build upon existing neighborhood assets and City policies, while bringing in additional federal, state, local, and philanthropic resources to achieve our goals. Toward these ends, we plan to work with state and federal officials to remove administrative, statutory, and regulatory barriers and provide greater alignment in service delivery for agencies and programs with overlapping missions that serve similar clients in the New Haven Promise Zone. As we garner evidence that proves the efficacy of these piloted practices, we will scale them up across the Promise Zone and beyond.
Structure. This MOU signed by the City of New Haven and Partners reflects an agreement among all participants to work together on Promise Zone implementation and declares the intent of each Partner to carry out its assigned roles and activities as described in this MOU, consistent with the attached proposal.
The entire body of Partners shall constitute the New Haven Promise Zone Collaborative, comprising the leaders of many existing collaboratives and organizations working across the several goal areas, with membership open to all who agree to the values and commitments herein. The full NHPZ Collaborative will stay connected virtually, using tools to build stronger relationships and understanding, and meet semi-annually in the initial two years to review progress and recommend adjustments to the plan.
A Promise Zone Leadership Committee comprised of Partners and other residents, businesses, funders, and public officials will oversee the work of the Promise Zone, will meet monthly at first to: (a) guide the vision and strategy development; (b) support aligned activities; (c) establish shared measurement practices; (d) build public will; (e) advance policy and (f) raise necessary funding. The entire process will be supported by a City/philanthropic staff team led by the Promise Zone Director and connecting directly with the leadership driving the work in each contributing sector or collaborative.
The Leadership Committee will facilitate Promise Zone Implementation Teams for each Goal area or special purpose as needed. The Leadership Committee will ensure that strategies are well coordinated across sectors to avoi siloed work and meet the comprehensive needs of residents without reference to organizational boundaries. The Implementation Teams will engage in design and continuous improvement cycles to troubleshoot issues, track successful innovations and ensure the effectiveness of all implementation activities.
The Leadership Committee will build a Learning Community across all participants to ensure that all efforts are documented through the CTP web site and grounded in the most recent findings in the field involved, that cross-sector relationships of trust are cultivated, and that Partners integrate best practices from other urban change initiatives nationally with local knowledge to create authentic and transformative solutions to the challenges faced by New Haven residents.
A cross-Partner Evaluation Team will use data generated under the plan to evaluate each segment of program services to assess change and success of the Promise Zone and support continuous improvement. The City of New Haven and Promise Zone Partners are committed to working with the U.S. Department of Housing and Urban Development to ensure consistent data collection and program design, aligning with the community data warehouse efforts underway, and the streamlining of federal services and support in the Promise Zone. The data collection plan will include school academic data, health data, referrals, and community surveys addressing need and changes, as well as data related to public safety, job creation, employment status and changes in income, private investment, and affordable housing, as detailed in the Project Narrative and attachments. The Promise Zone office will provide with Partners the professional development for data collection and integration for staff to analyze success of ongoing efforts and make any needed improvements.
The Leadership team will publish an annual Promise Zone Status Report to monitor progress in indicators of transformation, and disseminate the data to residents, Partners, and other stakeholders via publications, local meetings and the project web site, TransformNewHaven.org.
Partner Commitments. Each Partner signing below agrees to support the Promise Zone by delivering their services in alignment with other Partners in a manner that contributes to achieving our shared results, and to:
Attend professional staff training as needed to implement our shared values across all programs, including in the use of longitudinal data to gauge achievement of agreed common outcomes.
Attend Leadership Committee, Collaborative, and other meetings as appropriate and needed to provide feedback on programming as requested by the Lead Agency.
Help promote Partner programs and recruit participation therein by individuals, families, and businesses served by or otherwise engaged in their organizations;
Work with the Leadership Committee, the City of New Haven and participating collaboratives to provide data needed for reporting and evaluation and create a coordinated system of evaluation and accountability to monitor, maintain and measure performance and improve quality in accordance with this MOU (including exploring the integration of data and data systems, as permitted by HIPAA and FERPA regulations).
Incorporate community and youth voices in planning for the Zone, co-designing provision of all services to ensure authentic solutions and responsive design of services as well as monitoring the overall outcomes.
Provide the City of New Haven as Lead Applicant all information needed to meet the reporting and evaluation requirements of the designation.
Work on sustainability of this program with the City of New Haven during the term of the Promise Zone designation.
The City of New Haven and all Partners will identify funding and changes in organizational policies that will enable the integration of successful program components into regular funding streams. The Mayor’s Office will work with Partners to create a comprehensive management plan to coordinate, align and steward our efforts over time during implementation.
Each Partner’s programmatic activities and financial commitment are described below and in the narrative and Attachments submitted with this application.
NOTE: This is the beginning part of the MOU that all partners are asked to sign on to (it has been edited down from the longer 2014 version).
To see 2014 MOU as submitted with all commitments and signatures click here.